An "enterprise system" is a software application or computer system that collects, stores, exchanges and analyzes information that the agency uses that is both of the following:
A multi-departmental system or a system that contains information collected about the public.
A system that serves as an original source of data within an agency.
SB 272 requires us to do the following:
Create a catalog of enterprise systems, containing:
Current system vendor
Current system product
A description of categories or types of data
The department that is the prime custodian of the data
The frequency that system data is collected
The frequency that system data is updated
To make the catalog publicly available upon request.
To post the catalog in a prominent location on the agency’s website.
If the public interest served by not disclosing the information described clearly outweighs the public interest served by disclosure, the local agency may instead provide a system name, brief title or identifier of the system.