Road to Recovery Small Business Assistance Program

Application Checklist

The initial application will go through an initial eligibility check to ensure that you are eligible for the program. If your application is deemed eligible, you will be contacted by the City’s consultant and then asked to prepare the following documents for review.

Please have the following documents for phase II of the application process.

• Completed, signed application 
• Documentation of previously received PPP loan, SBA fund, or any other COVID-19 federal relief funding, if applicable
  • Disclose dollar amount of federal relief funds used for COVID-19 response including, but not limited to, payment of rent mortgage or lease, utilities, payroll support, and purchase of PPE
  • Disclosure of delinquent or defaulted federal loans in the last seven (7) years, if applicable
  • Note: COVID-19 HUD or SBA Aid may affect benefit
• 2020, 2021, 2022 Business Federal Income Tax Return (latest year filed)
  • If business has been open less than one year, last six months of business bank statements are required
• Copy of valid City of Union City Business License
• Record of Payroll for the 2 most recent operational months: for each employee currently at the business, include
  • Name and address of each employee
  • Payroll amounts for each employee
  • If independent contractor, submit Form 1099 for each employee
  • See HUD Income Levels for FY 2022 above to confirm employee CDBG eligibility
  • Demographic information (i.e. Race, Ethnicity for employees on submitted payroll)
• Proof of delinquent payments or receipts for purchase of PPE/Structures: lease/rent/mortgage/utilities
  • Eligible documentation: overdue bill or letter from the landlord for no more than three (3) months in arrears
  • Receipts for purchase of PPE or other permanent outdoor facilities or equipment to aid with the mitigation of COVID-19 that comply with City requirements
• Copy of current Business Lease Agreement and Amendment showing current lease dates OR Copy of Deed
• Profit-Loss Statement (IRS Schedule C, included in submission of Form 1040)
• COVID-19 Response Business Plan: required as a condition of receiving the funds. If you don’t have one, you will need to respond to the following questions in the on-line application.
  1. What kind of business or non-profit do you operate? What type(s) of products and/or services do you provide?
  2. Company/Organization Description
     • Name of Company:
     • Address:
     • Date Business Started:
  3. If your business is less than 5 years old, please tell us about your business experience, or employment history, dating back 5 years from the date you started your business:
  4. Provide a projection of operating revenues for 3 months, 6 months, and 1 year from submitting application.
     • 3 Months:
     • 6 Months:
     • 1 Year:
  5. Provide a projection of operating expenses for 3 months, 6 months, and 1 year from submitting application.
     • 3 Months:
     • 6 Months:
     • 1 Year:
  6. Provide estimate of your year-to-date loss in revenue as a percentage of budgeted revenues (e.g. "revenues are 10% lower than budgeted year to date").
  7. How will you recover from COVID-19 (e.g. create marketing plan, develop methods to regain customer base, fundraising, etc.)?
  8. Provide a projection of number of employees for 3 months, 6 months, and 1 year from submitting application.
     • 3 Months:
     • 6 Months:
     • 1 Year:
  9. How will you ensure and maintain at least one employee who meets eligible income requirements - 80% of County Median Income?
• Completed W-9 IRS Form for both the applicant's business and the landlord for the applicant. IRS Form can be downloaded at  https://www.irs.gov/pub/irs-pdf/fw9.pdf
• Completed Union City Vendor Request form for Landlord or Business Owner, click for vendor form.
• Completed Attestation Letter provided to the City at the time of agreement execution

Awards

Businesses will have the opportunity to apply during the application period. City staff will confirm eligibility of the businesses, and a random lottery will be held to choose the grant or loan recipients. The businesses that get picked in the lottery will be contacted via email.  A Grant Agreement or Loan Agreement with an accompanying Note will be provided to the business outlining the terms and conditions of the award. The City will disburse funds according to HUD regulations. 

The City will pay the landlord/bank/utility company/business directly in accordance with HUD Regulations.

All documentation will be placed in a business program file, and all activities will be recorded in the Integrated Disbursement and Information System (IDIS) for HUD reporting purposes. All information will be kept private and confidential. Applications will be reviewed for eligibility by Michael Baker International. 

Road to Recovery Forgivable Grant Program On-line Application (Application window opens Wednesday, March 6th @ 9:00 am)

Informational/Technical Assistance Meetings

The City will be holding two informational/technical assistance meetings to support residents and businesses with their applications and respond to any questions. These meetings will be held both in person and streamed Via Zoom. See below for meeting information.

To ask question via Teleconference:  Members of the public may ask questions during the Question and answer portion of the meeting.  Raise your virtual hand to notify the host that you would like to speak during that portion.

 Instructions on Raising your Hand in Zoom Webinar:

1. Click Raise Hand in the webinar controls. The host will be notified that you've raised your hand.
2. If the host allows you to talk, you may be prompted to unmute yourself. While unmuted, your profile picture and name is displayed to the host and panelists. Only your name is displayed to other attendees.
3. Click Raise Hand in the webinar controls to lower it, if needed. This will not mute yourself if you are unmuted.

Zoom Shortcuts:

• Windows: You can also use the Alt+Y keyboard shortcut to raise or lower your hand.
• Mac: You can also use the Option+Y keyboard shortcut to raise or lower your hand.

ADA Accessibility:  If you require a reasonable modification or accommodation for a disability, please email the

City Clerk at Cityclerk@unioncity.org a minimum of two (2) business days prior to the meeting dates.

Questions

If you have any questions regarding the program requirements or application process, please contact the City Staff. 

*Si tiene preguntas o necesita ayuda para llenar esta solicitud, por favor llame al (510) 675-5322

City Contact

Francisco Gomez Jr. 

Housing & Community Development Manager   

(510) 675-5322 

franciscog@unioncity.org